Article Guide
The Nycap Employee Self-Service (ESS) form is an essential tool designed to streamline access to important personal and employment information for city employees. With this form, individuals can manage their HR, payroll, tax, and benefits data at their convenience. The digital nature of the ESS contributes to a significant reduction in paper waste, aligning with the city’s “green” initiative. Employees can update personal information, view and print electronic pay stubs, and manage benefits—all from a user-friendly online platform. This system is accessible 24/7, allowing employees to make changes during annual transfer periods or as new hires. Whether you need to change your address, enroll in benefits, or update tax withholdings, the ESS provides a straightforward way to handle these tasks. For those who prefer to access the system from outside a city office, a simple login process is available via the internet. The transition to electronic pay stubs means that employees enrolled in direct deposit will no longer receive paper versions, although options remain for those who prefer traditional paychecks. Overall, the Nycap ESS form enhances efficiency and accessibility, making it a valuable resource for city employees.
Preview - Nycap Ess Form
Employee
•Instant access to your HR, payroll, tax, and benefits data.
•Reduced paper waste with electronic pay stubs – in line with PlaNYC “green” initiative.
Frequently Asked Questions |
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Employee |
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What can I do in the Employee |
Employee |
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• You can make updates to the following types of data: |
Personal |
Tax & Payroll |
Benefits |
- Personal Information |
Personal |
Tax & Payroll |
Benefits |
Information |
Information |
Information |
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Information |
Information |
Information |
-Tax and Payroll Information
-Benefits Information
•The diagram to the right illustrates all actions that can be
taken in the tool |
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View, enroll in, and |
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Change your Name |
View, enroll in, and |
Enroll in Benefits |
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update Direct Deposit |
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Change your Name |
update Direct Deposit |
Enroll in Benefits |
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When can I access Employee |
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Information |
(during Annual Transfer |
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Information |
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(during Annual Transfer |
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Period or during the |
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ESS is now available 24/7. Please note that brief maintenance |
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Period or during the |
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New Hire process) |
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windows may occur evenings starting at 8:30 pm and on |
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New Hire process) |
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View and print Electronic |
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Change your Address |
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View and print Electronic |
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Sundays. |
Change your Address |
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Pay Stubs |
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Pay Stubs |
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Add or Drop |
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How do I access Employee |
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Add or Drop |
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Change other pertinent |
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Dependents |
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View Pay Detail and |
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Dependents |
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• To access ESS from a City office, please use the Intranet |
Change other pertinent |
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Personal Data such as: |
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View Pay Detail and |
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Personal Data such as: |
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Deduction History |
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website: http://cityshare.nycnet/ess |
- Emergency Contact |
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Deduction History |
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- Emergency Contact |
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Change Healthcare |
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- Phone Number |
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• To access ESS outside of a City office, please use the Internet |
- Phone Number |
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Change Healthcare |
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- Gender |
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Waiver Status at time of |
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- Gender |
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Waiver Status at time of |
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website: www.nyc.gov/ess |
- Ethnic Group |
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View and print |
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a Life Event |
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- Ethnic Group |
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a Life Event |
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View and print |
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1127 Tax Statements |
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1127 Tax Statements |
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Will I still get a paper pay stub? |
View other data such as: |
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View other data such as: |
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- Date of Birth |
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• Employees of CCRB, CCHR, DFTA, DCP, DoHMH, DJJ, |
- Date of Birth |
View and update Tax |
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- Original Hire Date |
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- Original Hire Date |
View and update Tax |
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DORIS, DOT, |
- Military Status |
Withholdings |
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- Military Status |
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- Email Address |
Withholdings |
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O If you are enrolled in direct deposit, you will not receive |
- Email Address |
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paper pay stubs. ESS will replace your pay stub, |
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giving you the ability to view and print pay stub data online |
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OYou may continue receiving paper pay stubs, however, by changing your Print Status in ESS, or by contacting your Payroll Officer for additional assistance
•If you are not enrolled in direct deposit, you will continue to receive a paper pay check
*NOTE:
ID/PMS Reference # as part of the new hire process).
Form Characteristics
| Fact Name | Description |
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| Access Availability | Employee Self-Service (ESS) is available 24/7, with brief maintenance windows on Sunday evenings starting at 8:30 PM. |
| Paper Pay Stubs | If enrolled in direct deposit, employees will not receive paper pay stubs. They can view and print pay stub data online. |
| Data Updates | Employees can update personal information, tax and payroll details, and benefits information through the ESS tool. |
| Access Methods | To access ESS from a City office, use the Intranet at http://cityshare.nycnet/ess. Outside of a City office, use www.nyc.gov/ess. |
| User ID and Password | The User ID is a 7-digit Employee ID. The password consists of the last 2 digits of the SSN and the 8-digit birth date. |
| Support Contact | For login issues, employees can click the “Need help logging in” link or contact NYCAPS Central at employeesupport@dcas.nyc.gov. |
| Green Initiative | ESS supports the PlaNYC “green” initiative by reducing paper waste through electronic pay stubs. |
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